FCA Elections 2023

Call for Candidates

Please consider running for a position on the  Franklin Community Association’s (FCA) Board. You’ll have a say in how the Franklin Community Park looks and is used. what events the FCA puts on, and so much more. We are entirely volunteer-run and are independent of the Village of Franklin government.

Candidates need to be 2022 dues-paying FCA members.

Deadline to apply is Saturday, December 24.

Please email a one-page PDF with a letter of interest and qualifications to FCA.Michigan@gmail.com by December 24, 2022.
Include the following information:
  • Why you are interested in a board position
  • The skills and experience you will bring to the position
  • Your involvement in the FCA over the past 12 months

Positions on the January ballot

  • President
  • Vice President
  • Vice President of Development
  • Treasurer
  • Secretary
  • At-Large (three positions)
 

Position Descriptions

President

Purpose:  

  • Direct Franklin Community Association operations
  • Collaborate with board members to plan, develop, and enforce policies and objectives for the FCA to ensure it maintains its values and goals

Term Length: Two years

 

Position Description:

  • Prepare for all Board and committee meetings including, but not limited to, reviewing documents before the meetings, speaking with other Board members or outside parties as needed, researching to investigate best practices or alternative options for the Board’s best interest
  • Review all Board minutes in preparation for meetings
  • Ensure that the mission and vision of the FCA are acknowledged in all decisions that affect the organization
  • Support fiscal and legal responsibility to the organization
  • Participate in the success of the organization by participating in the strategic direction and creation of policy and procedures for the organization

Specific Duties: 

  • Appoint standing and special committees 
  • Act as an ex-officio member of standing and special committees
  • Oversee and execute Labor Day Parade and Round Up tasks as assigned by the Round Up Committee Chair
  • Contribute to various volunteer efforts, decision-making needs, and strategic requirements of the organization

     

Board Member Expectations

 

  • Abide by the bylaws and mission of the organization
  • Make an annual financial membership contribution of at least $50 by the end of Q1
  • Attend (this includes virtual or in-person), and be fully prepared for, all meetings of the Board, including special meetings
  • Aim to attend at least 85% of Board meetings
  • Participate in at least one (1) committee
  • Aim to attend at least 85% of committee meetings (in addition to the Board of Directors meetings)
  • Participate in other events and fundraising efforts as often as possible
  • Avoid any conflict of interest or appearance of a conflict of interest
  • Maintain the confidentiality of special information regarding the organization
  • Preserve the privacy of the organization’s member information 
  • Participate in short and long-range planning activities
  • Ensure effective fiscal controls and accountability for the organization
  • Participate in annual budget planning
  • Ensure that the organization meets all legal requirements
  • Maintain communication with other Board members throughout the year as needed

Qualifications:

 

  • Member of the FCA for a minimum of one (1) year
  • Interest in and willingness to support the FCA’s mission, goals, and objectives
  • Effective communication skills
  • Collaborative mindset
  • Proficient in email and other technology such as cloud storage

Vice President

Purpose:  

  • Work with the President to ensure meetings and other activities proceed smoothly
  • Collaborate with board members to plan, develop, and enforce policies and objectives for the FCA to ensure it maintains its values and goals

Term Length: Two years

 

Position Description:

  • Ensure that the mission and vision of the FCA are acknowledged in all decisions that affect the organization
  • Support fiscal and legal responsibility to the organization
  • Participate in the success of the organization by participating in the strategic direction and creation of policy and procedures for the organization

Specific Duties: 

  • Prepare for all Board and committee meetings including, but not limited to reviewing documents prior to the meetings, speaking with other Board members or outside parties as needed, doing research to investigate best practices or alternative options for the Board’s best interest
  • Review all Board minutes in preparation for meetings
  • Join or co-chair a committee that best fits the needs of the organization as well as the Member-At-Large’s skillset
  • Oversee and execute Labor Day Parade and Round Up tasks as assigned by the Round Up Committee Chair
  • Contribute to various volunteer efforts, decision-making needs, and strategic requirements of the organization

Board Member Expectations

  • Abide by the bylaws and mission of the organization
  • Make an annual financial membership contribution of at least $50 by the end of Q1
  • Attend (this includes virtual or in-person), and be fully prepared for, all meetings of the Board, including special meetings
  • Aim to attend at least 85% of Board meetings
  • Participate in at least one (1) committee
  • Aim to attend at least 85% of committee meetings (in addition to the Board of Directors meetings)
  • Participate in other events and fundraising efforts as often as possible
  • Avoid any conflict of interest or appearance of a conflict of interest
  • Maintain the confidentiality of special information regarding the organization
  • Preserve the privacy of the organization’s member information
  • Participate in short and long-range planning activities
  • Ensure effective fiscal controls and accountability for the organization
  • Participate in annual budget planning
  • Ensure that the organization meets all legal requirements
  • Maintain communication with other Board members throughout the year as needed

Qualifications:

  • Member of the FCA for a minimum of one (1) year
  • Interest in and willingness to support the FCA’s mission, goals, and objectives
  • Effective communication skills
  • Collaborative mindset
  • Proficient in email and other technology such as cloud storage

Vice President Development

Purpose:  

  • Create a strategy for all fundraising and development activities to support the Franklin Community Association (FCA).

Term Length: Two years

 

Position Description:

  • Prepare for all Board and committee meetings including, but not limited to, reviewing documents before the meetings, speaking with other Board members or outside parties as needed, researching to investigate best practices or alternative options for the Board’s best interest
  • Review all Board minutes in preparation for meetings
  • Ensure that the mission and vision of the FCA are acknowledged in all decisions that affect the organization
  • Support fiscal and legal responsibility to the organization
  • Participate in the success of the organization by participating in the strategic direction and creation of policy and procedures for the organization

Specific Duties: 

  • Forge new relationships to build the FCA’s visibility, impact, and financial resources
  • Design and implement a comprehensive plan for developing key external alliances by cultivating individual and philanthropic support
  • Collaborate with the Treasurer  to develop and implement FCA’s financial strategy  
  • Have primary responsibility for the development and execution of all grant proposals
  • Oversee research funding sources to help position the FCA ahead of major funding changes
  • Monitor all donor information; provide and present statistical analysis to the board
  • Monitor and report regularly on the progress of the development program

Board Member Expectations

 

  • Abide by the bylaws and mission of the organization
  • Make an annual financial membership contribution of at least $50 by the end of Q1
  • Attend (this includes virtual or in-person), and be fully prepared for all meetings of the Board, including special meetings
  • Aim to attend at least 85% of Board meetings
  • Participate in at least one (1) committee
  • Aim to attend at least 85% of committee meetings (in addition to the Board of Directors meetings)
  • Participate in other events and fundraising efforts as often as possible
  • Avoid any conflict of interest or appearance of a conflict of interest
  • Maintain the confidentiality of special information regarding the organization
  • Preserve the privacy of the organization’s member information 
  • Participate in short and long-range planning activities
  • Ensure effective fiscal controls and accountability for the organization
  • Participate in annual budget planning
  • Ensure that the organization meets all legal requirements
  • Maintain communication with other Board members throughout the year as needed

Qualifications:

 

  • Member of the FCA for a minimum of one (1) year
  • Interest in and willingness to support the FCA’s mission, goals, and objectives
  • Effective communication skills
  • Collaborative mindset
  • Proficient in email and other technology such as cloud storage

 

Purpose:  

  • Oversee the financial administration of the organization, review procedures and financial reporting, advise the board on financial strategy, and advise on fundraising.

 

Term Length: Two years

 

Position Description:

 

  • In cooperation with the President, the Treasurer manages and oversees the financial affairs of the FCA, including but not limited to, selecting a bank, if needed, becoming a signatory on the FCA’s checking and savings accounts, assuming responsibility for reconciling monthly bank statements, and management of cash flow. The Treasurer must be knowledgeable at all times about who has access to the organization’s funds and any outstanding bills or debts owed. The Treasurer should create and maintain systems for ensuring the FCA’s ongoing solvency

  • Budgets/Financial Reporting. The Treasurer is responsible for preparing and/or facilitating the preparation of an annual budget in cooperation with the President, as well as periodically preparing financial reports for review and approval of the board. The Treasurer makes the presentation to the board. 
  • Reports. The Treasurer should have a proficient knowledge and understanding of the organization’s financial reports and important financial information. The Treasurer should keep the board periodically and timely apprised of key financial events, trends, and concerns, and his or her assessments of the organization’s financial health. The Treasurer is also generally responsible for completing, or ensuring the completion of, required financial reporting forms in a timely manner and making these forms available for the board’s review. The Treasurer is responsible for working with the FCA’s accountant to ensure that a complete, accurate and timely tax return, IRS Form 990, is filed annually.

  • Financial Liaison. The Treasurer should be able to provide financial information for board members who lack financial backgrounds or substantial financial experience. The Treasurer should spend time learning the particulars of the organization’s finances and the applicable laws.

  • Roundup. The Treasurer is responsible for overseeing and/or collection of revenue generated throughout the day, Labor Day, ensuring that adequate working capital is provided for raffle ticket sales, for the bake sale volunteers and auction volunteers if necessary, ensuring that all revenues are safely delivered to the police station, paying all vendors at the Roundup beginning at approximately 3:30 pm, accurately counting all cash and checks at the end of the day, depositing all revenues with the bank and timely reporting the results of the collection of revenue at the end of the day.

  • Wine Tasting. The Treasurer is responsible for counting all ticket sales, paying all expenses and working with the appropriate leaders involved with wine tasting to complete applicable State of Michigan reporting forms.

  • Insurance. The Treasurer is responsible for reviewing, maintaining and updating all insurance programs relating to the FCA, and providing certificates of insurance to the Village of Franklin and other organizations being covered by such events.

Board Member Expectations

  • Abide by the bylaws and mission of the organization
  • Make an annual financial membership contribution of at least $50 by the end of Q1
  • Attend (this includes virtual or in-person), and be fully prepared for, all meetings of the Board, including special meetings
  • Aim to attend at least 85% of Board meetings
  • Participate in at least one (1) committee
  • Aim to attend at least 85% of committee meetings (in addition to the Board of Directors meetings)
  • Participate in other events and fundraising efforts as often as possible
  • Avoid any conflict of interest or appearance of a conflict of interest
  • Maintain the confidentiality of special information regarding the organization
  • Preserve the privacy of the organization’s member information 
  • Participate in short and long-range planning activities
  • Ensure effective fiscal controls and accountability for the organization
  • Participate in annual budget planning
  • Ensure that the organization meets all legal requirements
  • Maintain communication with other Board members throughout the year as needed

Secretary

Purpose:  

  • Serve as the official record keeper and advisor to aid Franklin Community Association board members in fulfilling their board duties.

Term Length: Two years

 

Position Description:

  • Prepare for all Board and committee meetings including, but not limited to, reviewing documents before the meetings, speaking with other Board members or outside parties as needed, researching to investigate best practices or alternative options for the Board’s best interest
  • Review all Board minutes in preparation for meetings
  • Ensure that the mission and vision of the FCA are acknowledged in all decisions that affect the organization
  • Support fiscal and legal responsibility to the organization
  • Participate in the success of the organization by participating in the strategic direction and creation of policy and procedures for the organization

Specific Duties: 

  • Schedule and notify the board and other required members about upcoming board meetings and agenda
  • Record, retain, and share meeting minutes
  • Maintaining board member roster and contact info
  • Sign official FCA requests, applications, permits
  • Contribute to various volunteer efforts, decision-making needs, and strategic requirements of the organization

     

     

Board Member Expectations

 

  • Abide by the bylaws and mission of the organization
  • Make an annual financial membership contribution of at least $50 by the end of Q1
  • Attend (this includes virtual or in-person), and be fully prepared for, all meetings of the Board, including special meetings
  • Aim to attend at least 85% of Board meetings
  • Participate in at least one (1) committee
  • Aim to attend at least 85% of committee meetings (in addition to the Board of Directors meetings)
  • Participate in other events and fundraising efforts as often as possible
  • Avoid any conflict of interest or appearance of a conflict of interest
  • Maintain the confidentiality of special information regarding the organization
  • Preserve the privacy of the organization’s member information 
  • Participate in short and long-range planning activities
  • Ensure effective fiscal controls and accountability for the organization
  • Participate in annual budget planning
  • Ensure that the organization meets all legal requirements
  • Maintain communication with other Board members throughout the year as needed

Qualifications:

 

 

  • Member of the FCA for a minimum of one (1) year
  • Interest in and willingness to support the FCA’s mission, goals, and objectives
  • Effective communication skills
  • Collaborative mindset
  • Proficient in email and other technology such as cloud storage
  •  

At-Large

Purpose:  

  • Support the Franklin Community Association’s (FCA) Board’s governance role by participating in discussions and voting to further the organization’s mission and vision
  • Serve as a liaison between the membership and the Board of Directors

Term Length: Two years

Position Description:

  • Ensure that the mission and vision of the FCA are acknowledged in all decisions that affect the organization
  • Support fiscal and legal responsibility to the organization
  • Participate in the success of the organization by participating in the strategic direction and creation of policy and procedures for the organization

Specific Duties: 

  • Prepare for all Board and committee meetings including, but not limited to reviewing documents prior to the meetings, speaking with other Board members or outside parties as needed, doing research to investigate best practices or alternative options for the Board’s best interest
  • Review all Board minutes in preparation for meetings
  • Join or co-chair a committee that best fits the needs of the organization as well as the Member-At-Large’s skillset
  • Oversee and execute Labor Day Parade and Round Up tasks as assigned by the Round Up Committee Chair
  • Contribute to various volunteer efforts, decision-making needs, and strategic requirements of the organization

Board Member Expectations

  • Abide by the bylaws and mission of the organization
  • Make an annual financial membership contribution of at least $50 by the end of Q1
  • Attend (this includes virtual or in-person), and be fully prepared for, all meetings of the Board, including special meetings
  • Aim to attend at least 85% of Board meetings
  • Participate in at least one (1) committee
  • Aim to attend at least 85% of committee meetings (in addition to the Board of Directors meetings)
  • Participate in other events and fundraising efforts as often as possible
  • Avoid any conflict of interest or appearance of a conflict of interest
  • Maintain the confidentiality of special information regarding the organization
  • Preserve the privacy of the organization’s member information 
  • Participate in short and long-range planning activities
  • Ensure effective fiscal controls and accountability for the organization
  • Participate in annual budget planning
  • Ensure that the organization meets all legal requirements
  • Maintain communication with other Board members throughout the year as needed

Qualifications:

  • Member of the FCA for a minimum of one (1) year
  • Interest in and willingness to support the FCA’s mission, goals, and objectives
  • Effective communication skills
  • Collaborative mindset
  • Proficient in email and other technology such as cloud storage
to top